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Office of International Affairs

Office of International Affairs

Before You Apply

For New Students and Transfer Students
New students and transfer students who wish to apply for a leave of absence MUST first obtain their student ID according to the registration schedule.
After receiving your student ID, please complete enrollment verification at the Office of Academic Affairs counter before submitting the leave of absence application.

Application Timing Fee Requirement
Before the semester begins No fee is required
After the semester begins Full tuition must be paid before the application can be processed

Scholarship Notice
Students who have been awarded the Chang Gung University International Student Scholarship for Master’s and Ph.D. Programs should note that taking a leave of absence will be regarded as forfeiting scholarship eligibility. Once forfeited, the scholarship eligibility cannot be reinstated after the student returns to studies.

Process

  1. Student fills out the leave of absence application online and prints the form
    Log in to [iCGU System] → (A) [Various Application/Inquiries] → Select [Leave of Absence and withdrawal application system] → Select [Leave of Absence/Withdrawal Application]
    Step-by-Step Procedures 🔗
  2. Contact each department by phone, to schedule an interview with the mentor
    For contact numbers, please refer to the official website of each department at Chang Gung University → Prepare for processing the leave of absence
    For mentor interview arrangements, please contact your department secretary first:
    Department Secretary Contact Information🔗
  3. Come to campus to process the leave of absence
    Verify documents at the Office of Academic Affairs → Complete administrative procedures (Exempt for new students) → Interview with mentor and department chair
  4. Submitted by the department to the Office of Academic Affairs
    If a Leave of Absence Certificate is needed, please attach a NT$28 self-addressed stamped envelope or contact the Registry Section via email for pickup.

Application by Proxy
If the application is processed by a proxy, a Power of Attorney is required. The proxy must bring their own ID card for identity verification.

Required Documents by Student Category:
Category Required Documents
Freshmen
  1. Copy of high school diploma
  2. Leave of absence application form
  3. ID card
Transfer Students
  1. Copy of degree certificate/ Certificate of study/ Leave certificate( transcript, or proof of previous enrollment)
  2. Leave of absence application form
  3. ID card
Continuing Students
  1. Leave of absence application form
  2. Student ID card

Required Documents

Please prepare the following documents before applying:
No. Required Document Notes
1 Leave of Absence Application Form One mandatory questionnaire must be completed before application
2 Graduation Certificate Original document and photocopy required
3 ID Card Required for identity verification

Mandatory Questionnaire
Students must complete the following questionnaire before submitting the leave of absence application.
Name Login Instructions Extension
Leave of
Absence Questionnaire
  • Login Account: studentID@cgu.edu.tw, e.g., B1234567@cgu.edu.tw
  • Password: Your campus single sign-on password, same as your campus portal password
5980

Application for Leave of Absence Certificate

Students who need an official Leave of Absence Certificate should submit a self-addressed envelope with NT$28 postage (for registered mail) stamp to the Registry Section, Office of Academic Affairs.

Office Hours

  • Service Days: Monday to Friday (Closed on holidays) 
  • Service Time: 09:00 – 16:00
  • Lunch Break: 12:30 – 13:00 (Service suspended during this period)
  • Closed on national holidays

Contact Information

Registry Section, Office of Academic Affairs
Extension: 5980
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