In Response to Partial Amendments to the “Directives for Procurement Procedures for Scientific and Technological Research and Development,” Provisions Unrelated to System Constraints Are Implemented in Advance (Please be informed)

Partial amendments to the University’s Directives for Procurement Procedures for Scientific and Technological Research and Development were approved by the Administrative Meeting on November 25, 2025. However, based on feedback provided by the Accounting Office during the meeting, the promulgation and implementation of the amendments have been temporarily deferred and will be officially enforced after the completion of the relevant system and supporting measures.

In line with the aforementioned partial amendments, the following items unrelated to system constraints are implemented in advance: (1) For faculty members executing external personal research projects, all non-contract items (including research reagents and consumables, custodial items, and assets), as well as services, may be procured through self-purchase, with a maximum amount of NTD 30,000 per item. In addition, for purchases made from vendors categorized as “Designated Small-Amount Material Vendors” (see Attachment 1), reimbursement of up to NTD 150,000 per single transaction is permitted. (2) According to the Accounting Office’s guidance, except for services and general administrative expenses (including approved activities), all other expenditures must be reimbursed using the “Small-Amount Material Reimbursement Form.” (3) In compliance with the Government Procurement Act, for projects with a budget amount below NTD 150,000, the requirement to complete the “Declaration and Affidavit of Bidders for Scientific Research Procurement” is waived, in order to simplify related administrative procedures.

Notes: (1) For purchases of items that fully match contract brands and models, the procurement request procedure must be followed without exception. (2) For reimbursement vouchers dated prior to the issuance of this announcement, the existing limit of NTD 30,000 per item shall remain in effect, and such items must not be classified as assets or custodial items (the upper limit applicable to “Designated Small-Amount Material Vendors” does not apply). (3) According to the Accounting Office’s requirements, reimbursements processed using the Small-Amount Material Reimbursement Form will be subject to strict verification of contract items. Any submission that fails to attach a contract item inquiry screenshot or does not clearly explain the details in the checklist (see Attachment 2 for instructional materials) will be returned without exception with immediate effect.

Contact person：LIN YUNG YEN
Contact number：409-5013
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