Office of General Affairs

Section Chief, Faculty & Staff Dormitories, Seal Engraving, Business Cards.

1. Overall management of the General Affairs Section, execution of departmental functions, and implementation of the Energy Conservation Promotion Task Force.
2. Management of faculty and staff dormitories and guesthouses.
3. Handling of name card printing and engraving services.
4. Management of the lactation room.
5. Processing applications for alumni wedding photography on campus.
6. Administration of the General Affairs Office service satisfaction survey.
7. General Affairs meetings.

Restaurant Management

1. Food and beverage vendors (including food and drink vending machines)
2. Food trucks

Transportation

1. Parking Management
2. Shuttle Bus Management
3. Academic Regalia (Gown) Management
4. Faculty Lounge (Station)
5. Staff Welfare Committee Support (including Faculty Children Education Subsidies)
6. Teaching Cadaver Cremation and Memorial Ceremony

Cashiering

1. Management of university-wide cashiering operations and fund scheduling.
2. Processing of tuition and fee revenues/expenditures, and enrollment examination fee disbursements and reimbursements.
3. Budget preparation and variance analysis for General Affairs and General Services Division.
4. Maintenance and revision of relevant regulations.
5. Distribution of birthday gift vouchers.
6. Application and reimbursement for official newspaper subscriptions.
7. Diverse payment methods (Multi-payment systems).
8. Automated payment machines.

Elevators & Water Dispensers To be Hired Staff Member

1. Management of contracts, incident reporting (repairs), and expense reimbursement for garbage compactors and waste removal.
2. Management and scheduling of contracts for cleaning, disinfection, exterior wall washing, and curtain cleaning.
3. Management and scheduling of contracts for cleaning, disinfection, exterior wall washing, and curtain cleaning. (Note: This item was repeated in the original text)
4. Promotion and implementation of energy-saving initiatives.
5. Internal administrative tasks and other duties assigned by supervisors.

Procurement

1. Review of internal procurement requests, tendering procedures, and related matters.
2. Conducting education and training for internal procurement operations.
3. Review of MIS access permissions for procurement, purchasing management, inventory, and material warehousing.
4. Processing of duty-free applications for imported educational and research supplies.

Staff Welfare Committee & Tablet Loan

1. Procurement (Administrative Units).
2. Non-F&B vendors (including service-type machines).
3. Green Access Control (Green Gate).
4. Coin-operated printing and photocopying.
5. Dormitory washers and dryers.
6. Management of meeting tablet loans.
7. Staff Welfare Committee Lead (including Faculty Children Education Subsidies).

Document Receipt & Dispatch

1. Execution of university-wide document and mail receipt/dispatch operations.
2. University-wide archives management.
3. Execution and management of electronic official document exchange with the Ministry of Education.
4. Management of meeting rooms in the First Medical Building.
5. Primary contact window for campus Lotus Notes (Notes system).
6. Management of on-campus document delivery operations.
7. Management of inter-campus document transfer operations.
8. Contact window for the General Affairs Service Center.
9. Execution of division-level documentation and filing tasks.
10. Management of multi-function peripherals (MFPs/Printers).
11. Acting Cashier.
12. Review of tuition and fees.

Mail Services

1. Processing of mail receipt, dispatch, and delivery.
2. Mail pickup notifications, pickup services, and returning overdue mail to the post office.
3. Transferring dormitory parcels and mail to residence hall monitors.
4. Organizing the alphabetized mailboxes (Surnames system).
5. Fax machine operations and document processing.
6. Assisting with meeting room management.
7. Support for large-scale meetings.
8. Stocking, distribution, and warehouse organization of forms and stationery.
9. Assisting with the forwarding of official seals and business cards to units.
10. Assisting with file organization for the central receipt and dispatch office.
11. Poster posting operations.
12. Assistance with major events and execution of ad-hoc tasks.

Campus Document Delivery

Switchboard

1. Execution of campus switchboard operations.
2. Preparation of telephone expense allocation charts for both campuses.
3. Reporting of calls and equipment malfunctions for repair.
4. Submission and execution of internal control and improvement proposals.
5. Execution of energy-saving operations.
6. Assistance with large-scale events and execution of ad-hoc tasks.

Item Transport & Loan

1. Document delivery operations within the university and between campus/hospital districts.
2. Transport and moving operations.
3. Management of general affairs item loans and warehouse organization.
4. Inspection and minor repair of desks and chairs during winter and summer breaks.
5. Inspection of classroom and public areas.
6. Assistance and transport operations for large-scale events.
7. Stray dog catching/control.
8. On-site supervision of holiday shuttle buses.
9. Support for environmental cleaning inspections.

Official Vehicles

1. Execution of official vehicle missions.
2. Vehicle maintenance and repair operations.
3. Providing fuel costs and related expenses for reimbursement.
4. Support for large-scale events and handling of contingencies.