2.Instructions for verifying the material reimbursement attachment form are as follows (see Attachment 1 for contract inquiry and operation procedures; see Attachment 2 for the small reimbursement system details):
- A contract inquiry screenshot must be provided. If the item is covered by a contract, the checklist must explain why the contract item was not used. For example, if the minimum order quantity in the contract does not meet the actual need, a screenshot showing the minimum order quantity must be attached. Alternatively, a clear explanation of any special purpose or reason for not using the contract item must be provided.2.Instructions for verifying the material reimbursement attachment form are as follows (see Attachment 1 for contract inquiry and operation procedures; see Attachment 2 for the small reimbursement system details):
- If the item cannot be clearly identified from the photo, the packaging must include legible text indicating the item name. Labels must be clear and not too small or blurry. The quantity and item name must match the receipt.
- Use the designated material reimbursement attachment form; the general receipt attachment form is not required.
- For departmental budgets, BMRP, CMRP, and internal project funds, an approved purchase request must be attached. According to Article 6, Item 7 of the “Procurement and Material Management Regulations,” non-government funded purchases must be processed through the electronic procurement platform by the procurement department. If special circumstances require self-purchase by the requesting department, approval from the university president is required. Note: Consumables under the NSTC undergraduate student project are funded by the Higher Education Sprout Project and are not eligible for small reimbursement.
Contact person：Lin YUNG YEN
Contact number：409-5013