Office of Personnel

Q:Who need to handle resignation procedure? A:Research assistant (part-time & full-time), contract employee, staff, full-time teacher and adjunct teacher. Q:When to start apply? A:1 month before proposed resignation date. Q:How to apply? A:Personnel office website -> Downloads -> Personnel form -> Download [Resignation Form (in duplicate)]。 Attention: Proposed resignation date: the last day of work. Effective resignation date: the first day of not working.   1. Fill out the part of form above double line.   2. Proposed resignation employee signs.   3. Director signs.     A. Research assistant (part-time & full-time),        contract employee need director or principle investigator signs.     B. Staffs and teachers need director, dean sign and then submit to        president (If already hand up resignation petition before then        no need to submit to president).   4. Bring the resignation (application) form in duplicate to the personnel      office after completed the steps above.     ※Part-time assistant no need proceed to step 5&6   5. Personnel office will keep one of the copies and please bring another      copy to other departments for signs.   6. After finished signing and confirmed there is no problem in attendance,      back to personnel office for returning back the badge and withdrawing      the insurance.     ※The person who records the number of attendance hours by punching time     card need to clock out on the last day of work before returning the     badge.   7. Personnel office will issued the insurance withdrawal certificate      after completed all of the procedures above and the resignation      procedures considered complete. Q:The follow-up problems if didn’t apply for resignation? A:The employee will continue participating to the insurance as current position so the employer and employee need to continue pay for the insurance. Q:How to apply for the resignation certificate? A:Personnel office website/Downloads/Forms/download [Employment certificate application form], apply to the personnel office.    ※Attention: The person who resigned more than 7 days and would like to apply for employment certificate need to pay the fees, once for 100NTD. After the complete the payment, please submit the payment certificate and the employment certificate application form to the personnel office.    ※Payment method:    1.Fill and print out the payment slip and pay at the cashier’s office in the 2nd floor of First Medical Building.    2.Pay at the payment machine in front of the security guard office in the 2nd floor of First Medical Building.

Online Pay Statement System Access Online Pay Statement System (http://10.50.20.6/) (the system will not be available during the payroll processing period, from the 25th day till the end of the month) Before access the system, you need to apply for an inquiry password When: After receiving the first paycheck How: Please mail cgu_personnel@mail.cgu.edu.tw with the following information Name ID Department Phone extension Normally, you will receive your password within 5 working days. Chinese-English Pay Statement form During tax season, you can use the system to download information for filing Taiwan Income Tax. If you have specific questions about your salary, please send an email inquiry (to for faculty and staff or for research assistants) with the following information Name ID Department Phone extension Description of your questions To help us speed up the process, you can also attach a copy of your monthly pay statement in question a copy of the front cover of your bank passbook and/or the specific inner page in question After receiving your email, our staff will contact you soon.

Q: Attendance Regulations: A: Faculty (include contract administration employee & substitute employee): Please refer [CGU Attendance Management Regulations]   Research assistant: Please refer [Research Project Employee Management Regulation]   Q: Attendance cycle? A: Monthly attendance cycle: 21st of last month to 20th of this month   Yearly attendance cycle: 21st Dec of last year to 21st Dec of this year   Q: Monthly working hours? A: Staff: According to the CGU office calendar   Research assistant: 8.5hours per day (include 0.5 resting hour)*working days of    current monthly attendance cycle   Q: How to check attendance data? A: Please refer [Attendance data inquiry method]   Q: How to fill out leave form, official business leave form, business trip form? A: Please refer [Leave form application method], [Official business leave form application method], [Business trip form application method] Ps. please confirm whether the “Signed director or substitute” has been set up before the first leave. Ps. please attach with the supporting document when it is required and submit it with the attachment delivery note.   Q: How to setting up “Signed director or substitute”? A: Please refer [Signed director or substitute set up method]   Q: How to print out attachment delivery note? A: Please refer [Attachment delivery note printing method]   Q: How to fill out overtime sheet? A: Please refer [overtime sheet application method]   Q: How to check annual leave remaining hour, leave and overtime information? A: Please refer [Annual leave remaining hour, leave and overtime information inquiry method]   Q: How to fill out switch shift form? A: Please refer [Switch shift form fill out model]

Please email the following data to j5p5p36@mail.cgu.edu.tw 1. Applicant name: 2. Applicant Identification Number: 3. Applicant Notes ID : 4. Laboratory Coat Requisition Delivery department: 5. Start date: 6. First application Laboratory coat: 7. Extension number:

Please email the following data to cgu_personnel@mail.cgu.edu.tw 1. Applicant name: 2. Applicant Identification Number: 3. Applicant working department: 4. Extension number: