為辦理113學年度總結算作業，各項費用憑證送達會計室截止時間為114年7月23日；費用暫估申請單送達會計室截止時間為114年7月25日，注意事項如說明段：
Notice Regarding the Final Accounting Procedures for the 2024 Academic Year To ensure the completion of final accounting procedures for the 2024 academic year, all expense receipts must be submitted to the Accounting Office no later than July 23, 2025. The deadline for the submission of estimated expense application forms is July 25, 2025.Your cooperation in adhering to these deadlines is greatly appreciated.
【文號/Document number：CGUD00000655847】
一、各項一般費用報銷憑證:
(一)已取得113學年度之憑證，且已完成核簽程序者(如外包合約、各項費用(含各項事務費用、如國內外差旅費、參加國內外學術會議費用及各項代墊款等)、校內外研究計畫經費核銷(含各類補助委辦計畫及政府機關補助計畫等))，請將憑證及黏貼單於114年7月23日前送達會計室。
(二)已取得113學年度憑證（含國外INVOICE或RECEIPT），但尚未完成核簽程序或審查作業，無法如期送達者，請依下列原則於114年7月25日前辦理暫估作業:
1.於MIS系統「費用暫估申請」螢幕輸入資料，列印「學年度費用暫估申請單」，並連同有關證明文件送達會計室辦理暫估立帳。
2.費用暫估申請單(校內經費呈院處長核簽，校外補助款研究計畫經費呈主持人)，送會計室辦理。並於114年8月15日前將正本憑證於MIS『學年度暫估費用報銷』螢幕輸入後，列印報銷單粘貼正本憑證，依費用核決權限呈准後，送會計室核銷沖帳，電腦作業如附件說明。
二、工程款(含一般工程、預約工程、零星工程) 零星材料之付款憑證，須於114年7月25日下班前送達會計室，逾期者，須向廠商更換114學年度憑證報銷。
三、請購案資材已收料，若收料庫第四位為「X庫」之補助款案，若無法於7月25日前完成驗收付款，請影印收料單及發票，於7月30日前先送會計室辧理暫估款立帳。
四、資材類小額材料費用報銷，請於7月18日前送總務處陳植崴審查，總務處於7月25日前送交會計室。
五、各類單據應分批按時傳送，避免截止當日件數激增，影響結算處理作業；另自114年8月起，除已按上述方式辦理費用暫估者，皆不得再使用113學年度憑證申請核銷，以符稅法規定。
六、有時效性之憑證請親送本室，以確保即時審核及入帳。
七、若有其他疑問，可洽各負責人員
醫學院計畫：羅世宏 (分機3401)、林雅羚 (分機5276)
工學院、通識中心、管理學院、智慧運算學院計畫： 張婷琦 (分機5015)
高教深耕計畫、工程款付款：陳淑貞 (分機3401)
請購案暫估：簡意玲 (分機5015)
校內一般費用核銷：陳宗佑 (分機3400)
公告單位：會計室
承辦人：陳美玲
聯絡分機：409-5377
Announcement: Guidelines for Year-End Expense Reimbursement and Accruals for Academic Year 2024 (113學年度)
1. General Expense Reimbursement Documents:
(1) For documents that have already been obtained for the 2024 academic year (AY113) and have completed the necessary approval procedures (e.g., outsourcing contracts, various fees such as domestic and international travel expenses, participation in academic conferences, and various advances; also includes reimbursement for internal/external research projects such as government-funded or commissioned projects), please submit the original receipts and attachment forms to the Accounting Office by July 23, 2025.
(2) If you have obtained receipts for AY113 (including foreign INVOICES or RECEIPTS), but have not completed the approval or review process and therefore cannot submit them by the deadline, please proceed with estimated accruals by July 25, 2025, following the steps below:
a. Enter the relevant data in the MIS system under “Estimated Expense Application,” print the "Academic Year Estimated Expense Application Form," and submit it along with supporting documents to the Accounting Office for preliminary accrual processing.
b. The estimated expense application form must be approved by the respective authority (college dean for internal funds, principal investigator for external grant/research funds) and submitted to the Accounting Office. The original receipt must be submitted and entered into the MIS system under "Academic Year Estimated Reimbursement" by August 15, 2025. Then, print the reimbursement form, attach the original documents, obtain necessary approvals, and submit to the Accounting Office for final settlement. (Please refer to the attached instructions for MIS operations.)
2. Construction Fees (including general, reserved, and minor works) and minor material receipts must be submitted to the Accounting Office by end of workday on July 25, 2025. Late submissions will require suppliers to issue receipts dated in the 2025 academic year (AY114) for reimbursement.
3. For material purchase orders where goods have been received, if the fourth character of the warehouse code is "X" (indicating subsidized projects), and if payment cannot be processed by July 25, 2025, please photocopy the delivery note and invoice and submit them to the Accounting Office by July 30, 2025 for accrual processing.
4. Small-value material expenses must be submitted to Mr. Chen Chih-Wei in the General Affairs Office by July 18, 2025, for review. The General Affairs Office will then forward them to the Accounting Office by July 25, 2025.
5. All documents should be submitted in batches and on time to avoid a last-minute surge on the deadline day, which may impact the final accounting process. Note that starting from August 2025, no AY113 receipts will be accepted for reimbursement unless they were processed through the above-mentioned accrual procedures in advance, in compliance with tax regulations.
6. For time-sensitive receipts, please deliver them to the Accounting Office in person to ensure timely review and accounting.
7. For further inquiries, please contact the following personnel:
o College of Medicine Projects: Mr. Lo Shih-Hung (Ext. 3401), Ms. Lin Ya-Ling (Ext. 5276)
o College of Engineering, General Education Center, College of Management, College of Intelligent Computing Projects: Ms. Chang Ting-Chi (Ext. 5015)
o Higher Education Sprout Projects, Construction Payments: Ms. Chen Shu-Chen (Ext. 3401)
o Purchase Order Accruals: Ms. Chien I-Ling (Ext. 5015)
o Internal General Expense Reimbursements: Mr. Chen Tsung-Yu (Ext. 3400)
Contact person：MEI-LING,CHEN
Contact number：409-5377
