Please note the deadlines and instructions for submitting expense reimbursement documents to the Accounting Office for the Academic Year 114 final settlement.
Release date：2026/06/02
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1.General Expense Reimbursements
•For receipts/documents from Academic Year 114 that have already completed approval procedures, please submit them to the Accounting Office by July 24, 2026.
•This includes outsourcing contracts, travel expenses, conference fees, reimbursements, and internal/external research project expenses.
2.Pending Approval Cases
•If receipts (including overseas invoices/receipts) have been obtained but approval/review is not yet completed, please process an accrual application by July 28, 2026.
•Enter the information in the MIS system and submit the required application form with supporting documents to the Accounting Office.
•Original receipts must be submitted for reimbursement and account settlement by August 15, 2026.
3.Engineering & Material Payments
•Payment documents for engineering projects and miscellaneous materials must reach the Accounting Office before the end of business on July 24, 2026.
•Late submissions will require invoices dated for Academic Year 115.
4.Small Material Expense Claims
•Please submit small material reimbursement cases to the General Affairs Office for review by July 20, 2026.
•The General Affairs Office will forward approved cases to Accounting by July 24, 2026.
5.Important Reminder
•Submit documents in batches and on time to avoid delays during year-end closing.
•Starting from August 2026, Academic Year 114 receipts will no longer be accepted unless accrual procedures were completed in advance.
6.Urgent/Time-Sensitive Documents
•Please deliver urgent documents in person to ensure timely review and accounting entry.
7.Contact Information
•College of Medicine projects: Ting-Chi Chang / Yi-Ling Chien (Ext. 5015)
•Engineering, Management, General Education, AI Computing projects: Ya-Ling Lin (Ext. 5276)
•Higher Education Sprout Project, engineering payments, grants: Shu-Chen Chen (Ext. 3401)
•Purchase accruals: Shih-Hung Lo (Ext. 3401)
•General internal reimbursements: Tsung-You Chen (Ext. 3400)
Contact person：meiling chen
Contact number：409-5377