Notice Regarding the Final Accounting Procedures for the 2024 Academic Year To ensure the completion of final accounting procedures for the 2024 academic year, all expense receipts must be submitted to the Accounting Office no later than July 23, 2025. The deadline for the submission of estimated expense application forms is July 25, 2025.Your cooperation in adhering to these deadlines is greatly appreciated.
Announcement: Guidelines for Year-End Expense
Reimbursement and Accruals for Academic Year 2024 (113學年度)
1. General Expense Reimbursement Documents:
(1) For documents that have already been obtained
for the 2024 academic year (AY113) and have completed the necessary approval
procedures (e.g., outsourcing contracts, various fees such as domestic and
international travel expenses, participation in academic conferences, and
various advances; also includes reimbursement for internal/external research
projects such as government-funded or commissioned projects), please submit the
original receipts and attachment forms to the Accounting Office by July 23,
2025.
(2) If you have obtained receipts for AY113
(including foreign INVOICES or RECEIPTS), but have not completed the approval
or review process and therefore cannot submit them by the deadline, please
proceed with estimated accruals by July 25, 2025, following the steps below:
a. Enter the relevant data in the MIS system under
“Estimated Expense Application,” print the "Academic Year Estimated
Expense Application Form," and submit it along with supporting documents
to the Accounting Office for preliminary accrual processing.
b. The estimated expense application form must be
approved by the respective authority (college dean for internal funds,
principal investigator for external grant/research funds) and submitted to the
Accounting Office. The original receipt must be submitted and entered into the
MIS system under "Academic Year Estimated Reimbursement" by August
15, 2025. Then, print the reimbursement form, attach the original documents,
obtain necessary approvals, and submit to the Accounting Office for final settlement. (Please refer to the attached instructions for MIS operations.)
2. Construction Fees (including general, reserved,
and minor works) and minor material receipts must be submitted to the
Accounting Office by end of workday on July 25, 2025. Late submissions will
require suppliers to issue receipts dated in the 2025 academic year (AY114) for
reimbursement.
3. For material purchase orders where goods have
been received, if the fourth character of the warehouse code is "X"
(indicating subsidized projects), and if payment cannot be processed by July
25, 2025, please photocopy the delivery note and invoice and submit them to the
Accounting Office by July 30, 2025 for accrual processing.
4. Small-value material expenses must be submitted
to Mr. Chen Chih-Wei in the General Affairs Office by July 18, 2025, for
review. The General Affairs Office will then forward them to the Accounting
Office by July 25, 2025.
5. All documents should be submitted in batches
and on time to avoid a last-minute surge on the deadline day, which may impact
the final accounting process. Note that starting from August 2025, no AY113
receipts will be accepted for reimbursement unless they were processed through
the above-mentioned accrual procedures in advance, in compliance with tax
regulations.
6. For time-sensitive receipts, please deliver
them to the Accounting Office in person to ensure timely review and accounting.
7. For further inquiries, please contact the
following personnel:
o College of Medicine Projects: Mr. Lo Shih-Hung
(Ext. 3401), Ms. Lin Ya-Ling (Ext. 5276)
o College of Engineering, General Education
Center, College of Management, College of Intelligent Computing Projects: Ms.
Chang Ting-Chi (Ext. 5015)
o Higher Education Sprout Projects, Construction
Payments: Ms. Chen Shu-Chen (Ext. 3401)
o Purchase Order Accruals: Ms. Chien I-Ling (Ext.
5015)
o Internal General Expense Reimbursements: Mr.
Chen Tsung-Yu (Ext. 3400)
Contact person：MEI-LING,CHEN
Contact number：409-5377